01 / Bring the rental in
5 minCapture the rental
Add the property, owner, lease terms, mandate, or application context without building a spreadsheet first.
Property record
Owner or landlord
Mandate or lease terms
Rental operations OS for South Africa
Run rentals from one operating cockpit.
DominionDesk connects mandates, tenants, rent, maintenance, documents, and reports so landlords, companies, and agents can see what needs attention before it becomes a chase.
Rental cockpit
Rental operations OS for South Africa
PlacementTenant handoff ready
Rent controlR18,450 tracked
Maintenance2 open items
Getting started
Your first live workflow is five minutes away.
Start with the work already in front of you. DominionDesk turns the first captured rental into a connected operating line for tenants, rent, maintenance, and reports.
02 / Give access
Portal readyInvite the tenant
Create or link the tenant, activate the portal, and keep invoices, documents, and maintenance in one place.
Tenant profile
Portal access
Document handoff
03 / Run the month
Live opsRun the month
Track rent, proof of payment, maintenance, tasks, and reports from the same operational line.
Rent status
Maintenance queue
Reports export
Who is it for
One product, three rental operations paths.
DominionDesk adapts to how you operate: owning a few rentals, running a portfolio, or placing tenants for landlords.
Private landlords
Manage rentals without chasing tenants, spreadsheets, and scattered documents.
- Properties
- Tenant profiles
- Lease assignments
- Rent reminders
- Invoices
- Proof of payment uploads
- Tenant portal
- Maintenance requests
- Documents
- Expenses
- Tax and payment reports
Explore landlord tools
Property companies
Run a portfolio with financial visibility, team access, and repeatable workflows.
- Multi-property dashboard
- Long-term and short-term rental support
- Multi-tenant units and room rentals
- Team member access
- Role-based workflows
- Tasks
- Inspections
- Documents
- Maintenance coordination
- Income and expense tracking
- CSV exports
- Portfolio reports
Explore portfolio tools
Rental agents
Manage the full placement journey before the tenant becomes an active lease.
- Landlord register
- Mandates
- Placement and management fee tracking
- Rental applications
- Viewings
- Attendance statuses
- Screening checklist
- FICA and consent tracking
- Placement completion
- Tenant creation or linking
- Lease assignment
- Tenant portal handoff
Explore placement tools
Lifecycle rail
From mandate to reports, every handoff stays visible.
Placement and management live in the same operational line, so agencies and landlords do not lose context when a prospect becomes a tenant.
- 01
Stage 1
Mandate
Capture landlord ownership, mandate type, and fee terms before marketing starts.
- 02
Stage 2
Application
Convert interest into structured rental applications tied to a property.
- 03
Stage 3
Viewing
Schedule viewings and track attendance without losing context.
- 04
Stage 4
Screening
Track credit, affordability, references, FICA, and consent checks.
- 05
Stage 5
Placement
Resolve or create the tenant and complete the lease/property assignment.
- 06
Stage 6
Lease
Keep lease records, documents, deposits, and move-in details connected.
- 07
Stage 7
Rent
Send reminders, issue invoices, and track EFT proof of payment.
- 08
Stage 8
Maintenance
Let tenants log maintenance requests with photos through the portal.
- 09
Stage 9
Reports
Export revenue, cash flow, rent collection, tax, occupancy, and tenant reports.
Placement suite
From landlord mandate to tenant handoff
An agency-only workflow for rental agents who need to manage applications, viewings, screening, placement, and tenant portal activation.
Suite
Placement suite
Coverage
16 tools
Status
Active workflow
Workflow panel
Active workflow
1
Mandate active
2
Application in screening
3
Portal handoff ready
Agency-only placement workspace
Landlord owner register
Mandate register
Placement-only and management mandate support
Placement and management fee tracking
Application intake
Inquiry-to-application support
Viewing scheduling
Viewing attendance statuses
Applicant screening checklist
Credit, affordability, employer, landlord reference, FICA, and consent checks
FICA and consent tracking
Placement completion
Tenant resolution by linked tenant, email match, or new tenant
Lease/property assignment
Tenant portal activation handoff
Management suite
Manage the property and the relationship
Keep property records, tenants, leases, documents, maintenance, inspections, and unit-level rentals in one place.
Suite
Management suite
Coverage
19 tools
Status
Active workflow
Workflow panel
Active workflow
1
Property record updated
2
Lease assignment visible
3
Maintenance queue open
Property creation and editing
Property images
Property documents
Long-term, short-term, and mixed rental types
Monthly rent, daily rate, cleaning fee, and security deposit fields
Property import
Property status tracking
Multi-tenant per property support
Unit labels for rooms or units
Tenant profiles
Emergency contact information
Lease assignments
Tenant status management
Tenant document storage
Maintenance requests
Maintenance photos through tenant portal
Inspections
Tasks
Notifications
Tenant portal
Give every tenant a portal after handoff
Tenants get a self-service space for invoices, EFT proof, maintenance, documents, and profile details.
Suite
Tenant portal
Coverage
9 tools
Status
Active workflow
Workflow panel
Active workflow
1
Invoice viewed
2
Proof of payment uploaded
3
Maintenance photo attached
Tenant portal login
Invoice viewing
Payment history
Proof of EFT payment upload
Maintenance request logging
Maintenance photo upload
Tenant documents
Profile and contact details
Portal access activation after placement
Financial control
Know what is paid, overdue, profitable, and export-ready
Track rent, invoices, EFT proof, expenses, banking details, reminders, and exportable reports.
Suite
Financial control
Coverage
21 tools
Status
Active workflow
Workflow panel
Active workflow
1
Rent collection reviewed
2
Expense marked deductible
3
CSV export ready
Rent collection view
Payment tracking
Payment statuses
Invoice generation
Banking details
Automated payment reminders
Manual payment reminder triggers
Bulk payment reminders
Income tracking
Expense tracking
Tax-deductible expense flags
Rent collection report
Tenant payment ledger
Revenue report
Cash flow report
Occupancy report
Aging receivables report
Lease expiration report
Maintenance costs report
Tax summary report
CSV exports
Operations layer
Control access, messages, tasks, documents, and audit history
Give teams and agencies repeatable workflows with the account types, automation, and controls they need.
Suite
Operations layer
Coverage
13 tools
Status
Active workflow
Workflow panel
Active workflow
1
Team access controlled
2
Message queued
3
Audit trail updated
Team member management
Role-based access
Account type rules: individual, company, agency, tenant
Agency-only placement navigation
Messaging templates
Messaging automation UI
Scheduled message queue
Booking event automation triggers
Payment and maintenance automation triggers
Task management
Document vault
Audit trail
Notifications
Bookings and inquiries
Support mixed portfolios without separating the work
Manage bookings, guests, inquiries, pricing, calendar conflicts, and booking reports alongside long-term leases.
Suite
Bookings and inquiries
Coverage
10 tools
Status
Active workflow
Workflow panel
Active workflow
1
Inquiry captured
2
Booking conflict checked
3
Guest status updated
Booking creation and management
Guest details
Booking status workflow
Availability and conflict checking
Pricing calculation
Cleaning fees
Booking calendar
Inquiry management
Inquiry-to-booking support
Booking reports
South African workflows
Built around local rental operations
DominionDesk uses local rental terminology and workflows: ZAR, EFT proof, FICA, POPIA-aware data handling, and PayFast subscription billing.
Suite
South African workflows
Coverage
7 tools
Status
Active workflow
Workflow panel
Active workflow
1
ZAR ledger active
2
EFT proof captured
3
POPIA-aware access controlled
Native ZAR workflows
EFT-first rent collection
Proof of payment upload
POPIA-aware data handling
PayFast subscription billing
Local rental terminology and workflows
Built for landlords, companies, and agents operating in South Africa
Product map
Everything in the rental operations stack.
Agency
Placement
Mandates, applications, viewings, screening, and tenant handoff.
Portal
Tenant portal
Invoices, EFT proof, maintenance requests, documents, and profile details.
Live
Rent collection
Payment statuses, invoices, reminders, ledgers, and overdue visibility.
Live
Maintenance
Tenant requests, photos, coordination, tasks, and status tracking.
Live
Documents
Property, tenant, lease, FICA, and operating documents in context.
Reports
Reports
Revenue, cash flow, rent collection, occupancy, tax, and tenant reports.
Live
Team access
Private, company, agency, and tenant account rules with role-aware navigation.
Live
Bookings
Short-term bookings, guests, pricing, inquiries, and calendar views.
Live
Tasks
Operational follow-ups for maintenance, payments, inspections, and handoffs.
Live
Messaging
Templates, automation screens, scheduled messages, and reminder workflows.
Reports
CSV exports
Export operational and financial data when owners, accountants, or teams need it.
Local
South African workflows
ZAR, EFT proof, FICA, POPIA-aware handling, and local rental language.
Pricing
Start free. Scale by workflow.
Founding trial
Start free
Early access for users getting started.
- Two months free
- No credit card required
- Tenant portal included
Landlord
Early access
Early access for private landlords managing up to two properties.
- Rent reminders
- Tenant portal
- Maintenance
- Documents
- Reports
Portfolio
Early access
Early access for companies and growing portfolios with more properties and team workflows.
- Multi-property workflows
- Team access
- CSV exports
- Portfolio reports
Agency early access
Talk to us
For agencies managing placement, mandates, and tenant handoff.
- Mandates, applications, screening, and portal handoff
- Workspace setup support
FAQ
Common questions
Who is DominionDesk for?
DominionDesk is for private landlords, property companies, and rental agents who need one place to manage placement, tenants, rent, maintenance, documents, and reports.
What is the difference between private, company, and agency accounts?
Private and company accounts focus on property and tenant management. Agency accounts also unlock the placement workspace for mandates, applications, viewings, screening, placement completion, and tenant portal handoff.
Can rental agents manage placement before a lease starts?
Yes. Agency accounts can manage landlord owners, mandates, applications, viewings, screening checks, placement completion, lease assignment, and portal activation.
Do tenants get portal access?
Yes. Tenants get portal access so they can view invoices, upload proof of EFT payment, log maintenance requests, access documents, and manage profile details.
How does EFT proof of payment work?
Tenants pay into your bank account and upload their proof of payment through the tenant portal. You can then confirm receipt and keep the payment record connected to the tenant and property.
Can I manage rooms or multiple tenants in one property?
Yes. DominionDesk supports multi-tenant properties with optional unit labels for rooms, units, or sections of the same property.
Does it support short-term rentals?
Yes. DominionDesk includes booking management, guests, inquiry tracking, booking statuses, pricing calculation, cleaning fees, calendar views, and booking reports.
What reports can I export?
You can export rent collection, tenant payments, revenue, cash flow, occupancy, aging receivables, lease expiration, maintenance costs, and tax summary reports.
Is PayFast billing live?
PayFast subscription billing is implemented for DominionDesk subscriptions. Tenant rent collection currently supports EFT-first workflows with proof of payment upload.
Are external channel and payment integrations live?
External sync and payment integrations are being handled carefully. The current product page only promises the workflows that are available in DominionDesk today.
What happens to my data if I cancel?
Your operational records remain exportable through the available CSV exports and reports. DominionDesk is designed so your rental data stays usable outside the platform.
Founding access
Move DominionDesk from project to product with your first live workflows.
Start with the workflows you use today, then grow into placement, portal, financial, and operations control as your portfolio or agency expands.
Start free